GMHA Meeting Minutes May 17/11

Attendance: Bob Thirlwall, Eddie Gould, Will DeWild, Greg Huston, Cindy Staels, John Ryan, Jeff Tidball, Kurt Lovell, Scott Purbrick, and Roland McAlpine.

Regrets: Ray Pavey.

Guests: Sandy Crosby, Marilyn Gosnell.

MOTION to adopt agenda by Cindy, 2^nd by Jeff, CARRIED

MOTION to adopt minutes of March meeting by Marilyn, 2^nd by Scott, CARRIED

Business from March minutes

- Concerns with ice billing errors.

- Gerald Reycraft of SWM was OK with the billing. As well Brian Dellar was OK with the invoices from SWM. The invoices matched the ice that we had used.

- Brian Dellar asked about the Nethercott donation. Sarah McGinnis said to put it into a GIC, similar to other donations that GMHA has received in the past.

Treasurers Report. Brian Dellar via Bob Thirlwall

- Bingo account at $5770.67

- Nevada account at $9724.14

- General account at $58561.17

- Term Deposit at $71009.60

- There has been little activity since the AGM.

- Little money coming out of the Bingo account

- MOTION to adopt the treasurers report by Eddie, 2^nd by Cindy, CARRIED

New Members

- 2 year terms Roland McAlpine and John Ryan

- 3 year terms Greg Huston, Kurt Lovell, Will DeWild, Sherry Babcock, and Ray Pavey.

- MOTION by Bob to “accept Eddie Gould, Cindy Staels, Scott Purbrick as 1yr directors, Jeff Tidball, Bob Thirlwall, Roland McAlpine and John Ryan as 2 yr directors and Kurt Lovell, Will DeWild, Ray Pavey, Sherry Babcock and Greg Huston as 3 yr directors. 2^nd by Scott CARRIED.

Jobs for Board Members

- Equipment – Kurt

- Ref in Chief/timekeepers – Eddie

- Coaches – Scott

- Clinics –

- Treasurer – Sarah McGinnis will take over September 1^st.

- Registration – John

- Ice convener – Jeff

- Secretary – Roland

- Bingo – April Glithero

- Sponsorship/Ways & Means – Greg/ Bob

- Tournaments –

- Police Checks –

- Website – Will DeWild

Motion from Scott. Money from Bingo Hall and unused honorarium money to be deposited into the Bingo Account, 2^nd by Bob, CARRIED.

MOTION to adjourn meeting by Bob.

MOTION to open special directors meeting

Nominations for Director Positions

Nominations for President – Greg Huston nominates Bob Thirlwall. 2^nd by Cindy Staels. Bob will stand. Vote all in favour.

A nomination for 1st Vice – Eddie Gould nominates Cindy Staels. 2^nd by Greg Huston. Cindy will stand. Vote all in favour.

A nomination for 2nd Vice – Sandy Crosby nominates Scott Purbrick. Scott will not stand.

A nomination for 3rd Vice – Bob Thirlwall nominates Scott Purbrick. 2^nd by Cindy Staels. Scott will stand. Vote all in favour.

MOTION to adjourn special meeting by Marylin

MOTION to reopen regular meeting by Bob

League Reports – Shamrock/OMHA

- Last meeting was May 9^th.

- There was discussion about changing the fine for missing game sheets from $10 to $35.

- Need to get blackout dates for tournaments.

- Body checking is to be eliminated from in house local leagues.

- Head checking penalties going from a 2 min penalty and a 10 min misconduct, to a 5 min penalty and a three game suspension.

- OMHA AGM is June 10-12. 16 motions on the agenda.

- Kingsville and Harrow are going to amalgamate.

- Category reviews, Glencoe may get dropped to ‘DD’.

- There are more teams asking to join the Shamrock league.

Local League Report

- 2 missing game sheets have been found. They were from games that were played in other centres but we were the home team.

- Need to find out when next meeting is.

Girls Report

- Nothing to report.

Ways and Means

- Going to do the hockey pool again this season.

- Jersey dance, hall is booked.

- Need to get info to younger teams about the fundraising.

Coaches

- Closing for applications is June 17^th.

Ice Convener

- Bob giving info from Ged to Jeff.

Sponsorship

- Greg is going to get in touch with Cheryl Murray and Greg McFadden about past sponsors.

Tournaments

- Ice is booked.

- Need to get tournaments booked and posted with OMHA.

- Peewee/bantam rep - oct 28-30

- Novice/Atom/Peewee LL - nov 18-20

- Tyke fun day - Feb 4^th.

Registration

- Sandy and John are going to register 2 teams in each division, novice to midget.

- Not sure if there is going to be any girls teams. Need to know by August 1^st.

o Registration numbers last yr this yr.

§ Beginner 0 4

§ Tyke 5 9

§ Novice 11 13

§ Atom 18 19

§ Peewee 12 20

§ Bantam 20 11

§ Midget 24 16

§ Juvenile 0 5

§ Int Girls 5 0

§ Numbers are based on same time last year.

Equipment

- Scott and Kurt are going to work together to start

- There is goalie equipment missing.

- Price of socks are going to go up.

- Jerseys for Novice and Peewee need to be replaced.

- Orders for jerseys take about 5 weeks.

- Looking into getting jerseys cleaned.

Amalgamation Update

- Last meeting was in Bothwell April 21^st.

- Bob Thirlwall and Brian Wright are co-chairs.

- Janet Lunn is the secretary.

- May 30^th is the next meeting in Glencoe.

- Subcommittees

o Constitution and By-laws

o Boundaries

o Fundraising

o Names, Logos, Jerseys

o Ice plans

o Financial Aspects

o Costs to dissolve and start new corporation

o Amalgamation agreement

- Tentative membership info meeting is for Monday, September 26^th at the Newbury Legion.

New Business

- Dave Waller Committee has asked for sponsorship for the Dave Waller Memorial Golf Tournament.

- MOTION by Greg to sponsor a hole at the golf tournament and to donate a set of four GMHA coffee mugs. 2^nd by Bob CARRIED.

MOTION to adjourn 10pm

Next meeting Jun 21^st 7pm Glencoe Arena.